NATIONAL TAIWAN UNIVERSITY LIBRARY
Directives for the Management of Venue Rentals
May 23, 2017 Passed by the 2,950th Administrative Meeting
113.05.27 promulgation of amended Article &Appendix
Article 1 |
The National Taiwan University (NTU or “the University”) Library (“the Library”) formulates the NTU Library Directives for the Management of Venue Rentals (“the Directives”) to effectively utilize and manage spaces and venues belonging to the Library (collectively, “Library venues”). |
Article 2 |
A list of Library venues available for rent and the applicable fee standards, rental periods, and application methods can be found in the Appendix. |
Article 3 |
In addition to NTU units, the Library may accept venue rental applications from individuals, government agencies, educational institutions, companies, or registered civil associations (collectively, “applicants”). |
Article 4 |
To use a Library venue, a rental application shall be submitted together with an event proposal to the Library for approval at least 30 days prior to the scheduled rental date. If the application described in the preceding paragraph is approved, the applicant shall pay all applicable fees and deposits within seven days of the approval date as indicated on the Library’s notice. Failure to pay by the due date shall result in the forfeiture of the applicant’s usage rights. |
Article 5 |
Venue rental applications shall be rejected, and if approved, the approval shall be revoked and the associated usage rights terminated under any of the following circumstances:
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Article 6 |
Applicants who are unable to use a rented venue during the scheduled rental period(s) for any reason shall submit a request for cancellation or change of time/venue to the Library in writing at least 14 days prior to the scheduled rental date. If an approved application is canceled under the preceding paragraph, all fees and deposits paid will be refunded without interest. If a change of time/venue is approved and thus results in a difference in fees or deposits, the Library shall notify the applicant to make up or receive a refund for the difference. Except in circumstances described in Paragraph 1, all fees and deposits paid will be forfeited if the applicant fails to use a rented venue during the scheduled rental period(s). In the event of force majeure that renders a rented venue unusable, all fees and deposits paid will be refunded without interest. |
Article 7 |
If the Library is unable to provide a rented venue during the approved rental period(s) due to an urgent need, it may notify the applicant to change the time or venue 14 days prior to the scheduled rental date. In the event that a difference in the applicable fees or deposits should arise, the Library shall notify the applicant to make up or receive a refund for the difference. If the applicant is unable or unwilling to change the application, the Library may cancel the approval and issue a refund for all fees and deposits paid without interest. |
Article 8 |
Use of any Library venues, including the time spent on venue decoration and cleanup/restoration, shall be limited to the approved rental period(s). Overtime usage is not permitted. If a rental extension is approved by the Library, the applicant shall make up the difference in fees accordingly or have the applicable fees deducted by the Library directly from their deposit. |
Article 9 |
Applicants shall comply with the following regulations:
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Article 10 |
The Library may immediately terminate a rental and the applicant shall forfeit all fees and deposits paid if the applicant violates any provisions of the preceding article and fails to make improvements despite warnings from the Library. |
Article 11 |
Applicants shall exercise due care in using any Library venues and the attached facilities and equipment, and they shall repair any damage caused. The Library may make repairs for applicants if they fail to do so themselves. In the event that an item is lost or damaged beyond repair, the applicant shall indemnify the Library in the amount equivalent to the value of the item. Costs of repairs performed by the Library, as described in the preceding paragraph, may be deducted directly from the deposit. In the event that the deposit is insufficient to cover the repairs, the applicant shall pay the difference. |
Article 12 |
The deposit shall be refunded without interest after the applicant finishes using the rented venue and after the Library confirms that the venue and its facilities and equipment are not damaged or lost, that they have been restored to their original state in accordance with the regulations, and that there are no outstanding costs to be deducted from the deposit. |
Article 13 |
Any dispute or litigation between a renting party and a third party arising from the use of any Library venue shall be handled solely by the renting party. The Library disclaims any and all liability. Applicants and event participants shall take proper care of any personal belongings, equipment, and materials brought into the rented venue. The Library does not provide custody for any personal effects. |
Article 14 |
Fees charged by the Library shall be used towards paying University management fees and utility and garbage collection fees in accordance with the withholding ratio stipulated in the NTU Directives for the Management of Venue and Equipment Revenues and Expenditures. |
Article 15 |
The Directives shall be passed by the Administrative Meeting and then implemented on the date of promulgation. |
Appendix: NATIONAL TAIWAN UNIVERSITY LIBRARY
Venue Rental Fee Standards
- The following table has been formulated in accordance with the National Taiwan University Library Directives for the Management of Venue Rentals.
- The list of Library venues available for rent and the applicable fee standards, rental periods, and application methods for each venue are shown below.
- Rates for NTU units are only available if the rental receipt is issued to a unit within the University.
- To rent a venue for photography, please refer to the NTU Library Regulations Governing Venue Rentals for Photography Purposes.
- Fee standards:
- Main Library:
Venue |
Period |
Fee (NT$) |
Notes |
||
---|---|---|---|---|---|
International Conference Hall |
Workday |
Half day |
NTU units |
8,000 |
Half day: 8 a.m. – 12 p.m. or 1 – 5 p.m. Full day: 8 a.m. – 5 p.m. Evening: 5 – 9 p.m.
|
Non-NTU units |
12,000 |
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Full day |
NTU units |
12,000 |
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Non-NTU units |
18,000 |
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Evening |
15,000 |
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Holiday |
Half day |
15,000 |
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Full day |
21,000 |
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Live video recording |
Half day |
1,500 |
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Full day |
3,000 |
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Computer and projection equipment |
Half day |
1,000 |
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Full day |
2,000 |
Venue |
Period |
Fee (NT$) |
Notes |
||
---|---|---|---|---|---|
Multi-Use Exhibition Hall (Zu Zan Hall) |
Up to 5 days |
Workday |
NTU units |
5,000 per session |
8 a.m. – 12 p.m.; 1 – 5 p.m.; 5 – 9 p.m. (evening)
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Non-NTU units |
7,000 per session |
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Evening/ Holiday |
8,000 per session |
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6–14 days |
|
NTU units |
3,000 per day |
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Non-NTU units |
4,000 per day |
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15 days or more |
|
NTU units |
2,700 per day |
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Non-NTU units |
3,600 per day |
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Junior Exhibition Hall |
1–14 days |
|
NTU units |
700 per day |
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Non-NTU units |
1,000 per day |
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15 days or more |
|
NTU units |
600 per day |
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Non-NTU units |
900 per day |
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Other items |
Tablecloths |
|
250 each |
|
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Portable speakers |
|
1,500 per day |
4 wireless microphones included |
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Other notes:
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- NTU History Gallery
Venue |
Period |
Fee (NT$) |
Notes |
||
A. NTU Spirits Exhibition Area |
Up to 5 days |
Hours |
NTU Units |
1,000 per hour |
A. NTU Spirits Exhibition Area: 20 B. Compact Book Stacks: Up to 20 at a time C. Central Exhibition Hall: 60 D. Chyun-Lyu Exhibition Hall: 30, and the maximum capacity may be adjusted depending on venue decoration.
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Non-NTU units |
2,000 per hour |
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Evening/ Blackout dates |
2,500 per hour |
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6 days or more |
Hours |
NTU units |
1,000 per day |
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Non-NTU units |
2,000 per day |
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B. Compact Book Stacks |
|
Hours |
NTU units |
1,000 per day |
|
Non-NTU units |
2,000 per day |
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C. Central Exhibition Hall |
Up to 5 days |
Hours |
NTU units |
1,500 per hour |
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Non-NTU units |
3,000 per hour |
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Evening/ Blackout dates |
4,000 per hour |
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6 days or more |
Hours |
NTU units |
2,000 per day |
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Non-NTU units |
24,000 per day |
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Evening/ Blackout dates |
4,000 per hour |
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D. Chyun-Lyu Exhibition Hall: |
Up to 5 days |
Hours |
NTU Units |
1,500 per hour |
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Non-NTU Units |
3,000 per hour |
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Evening/ Blackout dates |
4,000 per hour |
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6 days or more |
Hours |
NTU Units |
2,000 per day |
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Non-NTU Units |
24,000 per day |
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Evening/ Blackout dates |
4,000 per hour |
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Other notes:
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